How to Prep Your Class for a Substitute Teacher Day

Why Giving Your Class a Heads-Up About a Sub Is a Game-Changer

Let’s be real—teaching is never boring. Every day brings something new, and while we thrive on that energy, our students often rely on routines to feel safe and successful. So when you know you’ll be out for a day (or more), one of the kindest things you can do—for your students and your substitute—is to give your class a heads-up. Trust me, it makes a world of difference.

🧠 Change Is Hard (Even for Grown-Ups)

Some students roll with change like pros. Others? Not so much. A surprise sub can spark anxiety, confusion, or even a little chaos. But when you let your class know ahead of time, you give them space to mentally prepare. They know what’s coming, and that alone can help keep the day on track.

📣 Expectations: Review, Reinforce, Repeat

Before you head out, take a few minutes to revisit your classroom expectations. What does respectful behavior look like when someone new is in charge? Remind students that your rules don’t take a vacation just because you do. This sets the tone and helps your sub feel supported from the moment they walk in.

📝 Preview the Plan

If your students already know what assignments they’ll be working on, they’re way more likely to stay focused and confident. Walk them through the tasks, answer questions, and make sure they understand what’s expected. Bonus: your sub won’t have to play detective trying to decode your lesson plans.

🦸‍♀️ Empower Your Classroom Heroes

Subs often struggle with the little things—like how you pass out papers, line up for lunch, or transition between activities. That’s where your student helpers come in! Assign a few trusted kids to be your classroom crew. They’ll love the responsibility, and your sub will be grateful for the extra support.

🌟 The Ripple Effect

When you prep your class for a sub, you’re not just avoiding chaos—you’re building a culture of respect, responsibility, and resilience. Your students feel more secure, your sub feels less like a deer in headlights, and your classroom keeps humming along, even when you’re not there.

So go ahead—give your students the heads-up. It’s a small step that leads to a smoother day for everyone.

Ready to make your next sub day smoother for everyone?

This printable checklist covers everything from prepping your students to organizing materials and leaving clear instructions. Whether you're out for a day or a week, these simple steps help your classroom run like clockwork—even when you're not there. Grab the checklist below and set your sub (and your students!) up for success.

Want more tips for making sub days smooth and stress-free? Explore our collection of substitute teacher blog posts packed with classroom-tested strategies, printable tools, and creative ways to support your students (and your sub!) when you're away. From behavior management to student helper systems, these posts are your go-to guide for confident sub prep.

Easy, Interactive Ideas for Sub Days

Smart Prep Tips for Substitute Teachers

Must-Have Items for Your Substitute Teacher Backpack

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